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TITLE: Accounting Assistant
DEPARTMENT: Finance
REPORTS TO: Controller
TYPE OF POSITION: Full-time, non-exempt
Scope of Position:
Responsible for processing accounts payable, payroll, and
other accounting and financial support as needed
Specific Duties:
Accounts Payable
• Open, sort and distribute incoming invoices to approving
authorities
• Enter approved and coded invoices into Financial Edge
accounting system
• Process weekly check run, match to invoices and submit
to authorized signers
• Mail checks and file documents in vendor files
• Process and record approved wire transfers
• Research invoice issues from vendors and internal departments
• Prepare AP aging reports for review by Controller and
auditors
• Prepare Form 1099 reports annually
Payroll Processing
• Collect time sheets and review for approvals, coding,
and completeness
• Collect salary and benefit adjustments
• Record time and adjustments in ADP payroll system
• Resolve payroll issues from employees and internal
departments
• Process manual payroll transactions as required
• Oversee payment of 403(b) and 457 plan contributions
• Support payroll tax reporting, W-2 issuance, workers
comp audits, etc
Financial Analysis
• Manage corporate credit card accounts, collecting expense
reports with receipts
• Manage employee advances, reimbursements, and offsets
• Track suspense account (GL #1270) to assure transactions
clear properly
• Calculate monthly sales tax liability, and process
approved payment
• Reconcile prepaid expense balances (insurance, contracts,
FSA, dependent care, etc), payables (wages, FICA, 403B, sales
tax, etc), and accrued expenses
• Manage various projects and assignments as directed,
include monthly financial reporting, annual audits, and annual
tax/statutory filings
Qualifications:
• Accounting education or equivalent experience
• Knowledge of Excel
• Knowledge of accounting software (Blackbaud preferred)
• Knowledge of ADP payroll system and software
• High degree of integrity, and discretion with confidential
information
• Strong organizational skills
• Ability to work as a team player
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